How to Become a Microsoft SharePoint Professional

8BarFreestyle Editors

·October 1, 2024

·14 min read

In today's fast-paced business world, Microsoft SharePoint plays a crucial role. Over 200,000 organizations and 190 million people rely on it for seamless collaboration and efficient document management. You can find exciting career opportunities in this field, from administration to development. To thrive as a SharePoint professional, you need a mix of technical skills and personal attributes. Strong communication, problem-solving abilities, and a knack for teamwork are essential. By honing these skills, you can become an invaluable asset to any organization using SharePoint.

Understanding Microsoft SharePoint

What is Microsoft SharePoint?

Microsoft SharePoint is a powerful collaboration platform designed to enhance business performance. It offers a wide range of features that help teams work together more effectively. With SharePoint, you can manage documents, create intranets, and automate business processes. This tool serves as a centralized hub for organizing, sharing, and accessing information within your organization.

Overview of SharePoint features

SharePoint provides several key features:

Document Management: Store, organize, and share documents securely.
Collaboration Tools: Work with team members in real-time, reducing email traffic.
Intranet Creation: Build beautiful intranet sites to improve internal communication.
Business Process Automation: Streamline workflows and automate repetitive tasks.

These features make SharePoint an essential part of many organizations' tech stacks, integrating seamlessly with Microsoft Office.

SharePoint's role in business collaboration

SharePoint plays a crucial role in business collaboration. It allows teams to connect and communicate efficiently, whether they're in the same office or across the globe. By using SharePoint, you ensure everyone has access to the latest documents and information, fostering a more productive work environment.

Different Versions of Microsoft SharePoint

SharePoint comes in different versions, each catering to specific needs. Understanding these can help you choose the right one for your organization.

SharePoint Online vs. On-Premises

SharePoint Online: Part of the Microsoft 365 suite, this version is cloud-based. It offers flexibility and scalability, allowing you to access resources from anywhere with an internet connection.
SharePoint On-Premises: Installed on your organization's servers, this version provides more control over data and customization but requires more maintenance.

Key differences and use cases

Accessibility: SharePoint Online offers easy access from any device, while On-Premises may require VPN access.
Maintenance: Online is managed by Microsoft, reducing the need for in-house IT support. On-Premises requires regular updates and maintenance.
Customization: On-Premises allows for more extensive customization, suitable for organizations with specific needs.

Choosing between these versions depends on your organization's requirements, such as data control, budget, and IT resources.

Self-Assessment and Goal Setting

Evaluating Your Current Skills

Before diving into the world of SharePoint, take a moment to evaluate your current skills. This step helps you understand where you stand and what areas need improvement.

Technical skills assessment

Start by assessing your technical skills. Do you have a solid understanding of IT fundamentals? Familiarity with Microsoft Office and basic programming can be beneficial. Consider your experience with web technologies like HTML, CSS, and JavaScript. These skills form the backbone of SharePoint development and administration. If you're lacking in any area, don't worry. Identify these gaps and plan to fill them through courses or self-study.

Soft skills assessment

Next, evaluate your soft skills. Communication is key in any collaborative environment. Are you comfortable explaining complex ideas in simple terms? Problem-solving abilities are also crucial. Can you think on your feet and find solutions quickly? Teamwork is another vital skill. Reflect on your ability to work well with others and contribute to a team effort. Improving these skills will make you a more effective SharePoint professional.

Setting Career Goals

Once you've assessed your skills, it's time to set career goals. Clear goals provide direction and motivation as you progress in your SharePoint journey.

Short-term vs. long-term goals

Think about what you want to achieve in the short term. Maybe you aim to complete a SharePoint certification or gain hands-on experience through a project. These goals should be specific and achievable within a few months to a year. Long-term goals, on the other hand, might include becoming a SharePoint Architect or leading a team. These require more time and effort but offer greater rewards.

Aligning goals with industry demands

Align your goals with industry demands. Research current trends and job market needs. For instance, cloud-based solutions like SharePoint Online are in high demand. Focus on skills that employers value, such as cloud computing and data management. By aligning your goals with these demands, you increase your chances of success in the SharePoint field.

Building Core SharePoint Skills

Technical Skills Development

Learning SharePoint architecture

To become a SharePoint professional, you need to understand its architecture. This knowledge forms the backbone of your technical skills. SharePoint architecture includes components like sites, lists, libraries, and workflows. You should familiarize yourself with how these elements interact. Start by exploring SharePoint's structure and how it supports collaboration and document management. Dive into resources like online tutorials and courses. These will help you grasp the fundamentals of SharePoint's architecture.

Mastering SharePoint administration

Mastering SharePoint administration is crucial for managing and maintaining SharePoint environments. As an administrator, you handle tasks like setting permissions, managing site collections, and configuring settings. You should learn how to perform these tasks efficiently. Practice by setting up a SharePoint environment. Experiment with different features and configurations. This hands-on experience will boost your confidence and competence in SharePoint administration.

Expert Testimony: "Remember, becoming proficient in SharePoint development is a journey that requires dedication, continuous learning, and hands-on practice." - Medium Article, SharePoint Development

Enhancing Soft Skills

Communication and collaboration

Communication and collaboration are vital in any SharePoint role. You need to convey ideas clearly and work well with others. SharePoint often involves teamwork, so effective communication is key. Practice explaining complex concepts in simple terms. Engage in group projects to improve your collaboration skills. These experiences will make you a more effective SharePoint professional.

Problem-solving and critical thinking

Problem-solving and critical thinking are essential skills for tackling challenges in SharePoint. You will encounter issues that require quick and effective solutions. Develop your ability to analyze problems and think critically. Engage in exercises that challenge your problem-solving skills. This practice will prepare you for real-world scenarios in SharePoint environments.

Expert Testimony: "By mastering SharePoint development models, honing your web development skills, and staying updated with the latest industry trends, you can position yourself as an asset in today’s competitive job market." - Medium Article, SharePoint Development

Building core SharePoint skills involves both technical and soft skills. By focusing on these areas, you prepare yourself for a successful career in SharePoint. Embrace the journey of continuous learning and hands-on practice. This approach will lead to growth and innovation in your SharePoint career.

Gaining Practical Experience

To become a Microsoft SharePoint professional, you need hands-on experience. This section will guide you through practical steps to enhance your skills.

Hands-On Practice

Setting up a SharePoint environment

Start by setting up your own SharePoint environment. This practice helps you understand the platform's architecture and features. You can use trial versions or educational licenses to get started. By creating sites and libraries, you’ll gain valuable insights into how SharePoint operates.

Experimenting with SharePoint features

Once your environment is ready, dive into experimenting with different features. Try document management, create workflows, and explore collaboration tools. This experimentation will build your confidence and deepen your understanding of SharePoint’s capabilities.

Real-World Projects

Participating in internships

Internships offer a fantastic way to gain real-world experience. Look for opportunities in companies that use SharePoint extensively. You’ll learn from professionals and apply your skills in actual business scenarios. This experience is invaluable for your career growth.

Contributing to open-source projects

Consider contributing to open-source SharePoint projects. This involvement allows you to collaborate with other developers and learn from their expertise. You’ll also make connections in the SharePoint community, which can lead to future job opportunities.

Case Study: Alabama-based data services firm used SharePoint Online to break down silos, promoting transparency and enhancing collaboration. This success story highlights the importance of practical experience in driving organizational improvements.

By engaging in these activities, you’ll gain the practical experience needed to excel as a SharePoint professional. Embrace these opportunities to learn and grow in your career.

Certification and Continuous Learning

To excel as a Microsoft SharePoint professional, you need to focus on certification and continuous learning. These steps will help you stay ahead in the competitive job market.

SharePoint Certifications

Overview of available certifications

Microsoft offers various certifications tailored for SharePoint professionals. Whether you're aiming to become a developer or an administrator, there's a certification for you. For developers, the MCSD: App Builder certification equips you with essential skills. If you're leaning towards administration, consider the SharePoint Administrator Certification. These certifications validate your expertise and open doors to specialized roles.

Benefits of certification

Earning a certification boosts your career prospects. It shows employers that you have the skills and knowledge they need. Certifications like the MCSE: SharePoint can make you stand out. They demonstrate your commitment to mastering SharePoint and can lead to better job opportunities. Plus, they give you confidence in your abilities, making you a more attractive candidate.

Staying Updated with Industry Trends

Following SharePoint blogs and forums

Keeping up with industry trends is crucial. Follow SharePoint blogs and forums to stay informed about the latest developments. These platforms offer insights into new features, best practices, and community discussions. Engaging with these resources helps you learn from experts and peers, keeping your skills sharp.

Attending webinars and conferences

Webinars and conferences are excellent for continuous learning. They provide opportunities to hear from industry leaders and explore new technologies. Attending these events keeps you updated on SharePoint's evolving landscape. You'll gain valuable knowledge and network with other professionals, enhancing your career growth.

By focusing on certification and staying informed, you ensure your skills remain relevant. This approach not only enhances your expertise but also positions you as a valuable asset in the Microsoft SharePoint community.

Networking and Professional Development

Building a strong network and seeking mentorship are key steps in advancing your career as a Microsoft SharePoint professional. Let's explore how you can effectively connect with others and grow professionally.

Building a Professional Network

Creating a robust professional network opens doors to new opportunities and insights. Here's how you can start:

Joining SharePoint user groups

Join SharePoint user groups to connect with like-minded professionals. These groups offer a platform to share experiences, learn from others, and stay updated on the latest trends. You can find local or online groups that fit your interests. Participating in these communities helps you build relationships and gain valuable knowledge.

Engaging on professional platforms

Engage on platforms like LinkedIn to expand your network. Share your insights, participate in discussions, and connect with industry leaders. By actively engaging, you showcase your expertise and interest in SharePoint. This visibility can lead to job opportunities and collaborations.

Seeking Mentorship

A mentor can guide you through your career journey, offering advice and feedback. Here's how to find and benefit from mentorship:

Finding a mentor in the field

Look for a mentor who has experience in SharePoint. They can provide insights into the industry and help you navigate challenges. Attend networking events or reach out through professional platforms to find potential mentors. A good mentor will support your growth and development.

Leveraging mentorship for growth

Use mentorship to gain feedback on your career efforts. A mentor can offer valuable perspectives on your job search and professional development. As Riya Arora highlights, having a mentor provides feedback on employment research efforts and results. This guidance can enhance your skills and boost your confidence.

EliteBrains emphasizes the importance of communication skills. Asking questions during interviews can assess a candidate's ability to communicate and educate others. This skill is crucial in both networking and mentorship.

By building a network and seeking mentorship, you position yourself for success in the SharePoint field. Embrace these opportunities to learn, grow, and connect with others.

Applying for SharePoint Roles

Landing a role in Microsoft SharePoint requires a strategic approach. Let's dive into how you can craft a compelling resume and ace your interviews.

Crafting a Strong Resume

Your resume is your first impression. Make it count by showcasing your skills and experience effectively.

Highlighting relevant skills and experience

Focus on the skills that matter most for a SharePoint role. Highlight your technical abilities, like SharePoint administration and development. Include any certifications you've earned. Don't forget to mention soft skills, such as communication and teamwork. These are crucial in a collaborative environment.

Tailoring your resume for SharePoint roles

Customize your resume for each job application. Use keywords from the job description to align your resume with the employer's needs. Emphasize your experience with Microsoft SharePoint projects. This tailored approach shows that you understand the role and are a perfect fit.

Preparing for Interviews

Interviews can be nerve-wracking, but preparation is key. Let's explore how you can get ready to impress.

Common interview questions

Expect questions about your experience with SharePoint. You might be asked how you've used SharePoint to solve business problems. Be ready to discuss specific projects and your role in them. Practice answering questions about both technical and soft skills.

Demonstrating your SharePoint expertise

Showcase your expertise by discussing real-world scenarios. Explain how you set up a SharePoint environment or managed a project. Use examples to illustrate your problem-solving skills. This approach demonstrates your practical knowledge and confidence in using Microsoft SharePoint.

By focusing on these strategies, you can enhance your chances of securing a SharePoint role. Remember, preparation and personalization are your best tools in this journey.

Advancing Your SharePoint Career

As you progress in your SharePoint journey, exploring advanced roles and leadership opportunities can elevate your career. Let's dive into how you can take these exciting steps.

Exploring Advanced Roles

SharePoint Architect

Becoming a SharePoint Architect allows you to design and implement complex SharePoint solutions. You’ll focus on creating scalable and efficient systems that meet organizational needs. This role requires a deep understanding of SharePoint architecture and the ability to foresee future challenges. If you enjoy problem-solving and strategic planning, this path might be perfect for you.

SharePoint Consultant

As a SharePoint Consultant, you’ll advise businesses on how to best utilize SharePoint. You’ll analyze their needs and provide tailored solutions. This role involves working closely with clients, so strong communication skills are essential. If you love helping others and have a knack for technology, consulting could be a rewarding choice.

"Becoming a SharePoint Developer can be a rewarding career choice for those who like to design and develop websites." - Unknown Contributor

Leadership and Management Opportunities

Leading SharePoint Projects

Leading SharePoint projects involves overseeing the development and implementation of SharePoint solutions. You’ll coordinate with teams, manage timelines, and ensure project success. This role requires leadership skills and the ability to motivate others. If you’re ready to take charge and lead initiatives, this opportunity awaits you.

Managing SharePoint Teams

Managing SharePoint teams means guiding a group of professionals toward achieving common goals. You’ll focus on team development, resource allocation, and performance management. This role is perfect for those who enjoy mentoring and fostering growth within a team. If you’re passionate about leadership, managing a SharePoint team can be a fulfilling career move.

*Susan, a Windows network engineer, transitioned to a SharePoint administrator career, finding mentorship crucial for her growth.*

By exploring these advanced roles and leadership opportunities, you can significantly enhance your career in Microsoft SharePoint. Embrace the challenges and rewards that come with these positions, and continue to grow as a professional.

You've embarked on an exciting journey to become a SharePoint Professional. Along the way, you've learned about the importance of SharePoint in modern businesses and the skills needed to thrive. Keep pushing forward by staying updated with the latest developments. Follow blogs, attend webinars, and engage in online communities. Consider certifications like the Microsoft Certified: SharePoint Developer Associate to boost your career prospects. Remember, SharePoint's role in business is ever-evolving. By continuing to learn and grow, you position yourself as a valuable asset in today's competitive job market.